OBJECTIVE: Executive Administrative Position Utilizing Strong Computer/Accounting/Graphics/Database Skills or Related Field.
- Fluency with all WINDOWS versions, the INTERNET, numerous applications: GWBASIC, PICK BASIC, MICROSOFT BASIC, General HTML, Microsoft OFFICE (WORD, EXCEL, ACCESS, POWERPOINT, OUTLOOK, FRONTPAGE, VISIO, PUBLISHER), COREL DRAW SUITE, PRESENTS, COOL 3D ANIMATOR, QUICKEN HOME & BUSINESS, VINES, LOTUS NOTES, GOLDMINE, FILE MAKER PRO, ADOBE DREAMWEAVER CS3 and much more.
- Twenty five years utilizing all aspects of business accounting as a company owner, as a computer programmer for ADP (a full general ledger/payroll accounting firm) and as an executive administrative assistant.
- Associates Degree in data processing with academic excellence.
- Proven ability to effectively analyze a problem and target a solution.
UNIVERSITY OF SOUTHERN CALIFORNIA, LOS ANGELES, CALIFORNIA
FROM JUL, 2004 to PRESENT (Contact – Karen Johnson – 213-740-9360)
Title of Position: EXECUTIVE/ ADMINISTRATIVE ASSISTANT II
Currently employed in the Biomedical Engineering Department as Executive Assistant to Dr. Theodore Berger, Director for the Center for Neural Engineering. Routine tasks consist of tracking and reconciling contract and grant expenditures, high-level communications, travel arraignments, reformatting and distribution of various publications while managing the needs of Dr. Berger, the research teams and three laboratories.
HELPMATES STAFFING SERVICE, TORRANCE & LOS ANGELES, CALIFORNIA
FROM JUN, 2002 to JULY, 2004 (Contact – Michelle Vanderbilt, CSR – 310-326-6700 x203)
Title of Position: EXECUTIVE/ADMINISTRATIVE ASSISTANT
On January 5, 2004, completed a 6 month assignment with Alpine Electronics Research & Development. Standard administrative skills were utilized, including prioritizing work, Purchase Order and Invoice processing, travel arrangements, phones, voicemail and email, reports, professional correspondence and more. Responsible for a more efficient procedural change made to the way files are accessed and updated in Lotus Notes.
Prior assignments were at the University of Southern California as Executive Assistant to Gerard Medioni, Chairman, Computer Science Center and as Executive Assistant to Dr. Abraham F. Lowenthal, Professor of International Studies and President of the Pacific Council for International Policy. Also for the Office of the Sr. Vice President for University Advancement under Judy Wilson, Director of Special Services. Under Dr. Lowenthal, daily prioritizing was among duties required, including scheduling appointments and meetings; maintaining a call-in and task list; high level communications (letters, emails and by phone); air, travel and expenses; follow-up with executive staff; respond to queries and other duties. Under Ms. Wilson, responsible for maintaining the trustee/associates database, communication with trustees and associates regarding sports events, conversion of student application database from WordPerfect to MS Word while updating all of these databases and related files. Some receptionist duties required.
MILLENNIUM STAFFING, TORRANCE, CALIFORNIA
FROM JUN, 2002 to PRESENT (Contact – Lisa Edwards, Division Manager – 310-527-7770)
Title of Position: EXECUTIVE ADMINISTRATIVE ASSISTANT
Latest assignment was assisting the legal department of an insurance/financial company in assembling data and preparing a PowerPoint presentation on compliance with the new HIPAA regulations for the healthcare industry. Contacted the principals of major companies and created mail merge documents based on the results of that gathered information. Supported Director of Compliance and Vice President.
SPRINT - GARDENA, CALIFORNIA
FROM AUG, 1997 to NOV, 2001 (Contact – Valencia Marlowe, Senior Secretary – 310-353-3253)
Title of Position: BRANCH ADMINISTRATOR/Promoted to SALES IMPLEMENTATION SPECIALIST
Full standard administrative duties: creating output designs and generating reports and charts, written and verbal communications, organizing travel and events, et cetera. Responsible for enhancing the automatic functions of reports using advanced Excel Functions. Also performed extraordinary duties including eye catching animated presentations with sound, manipulated photos and other graphical data manipulation (demo disc available). Involved in training of other administrators and sales representatives on necessary systems and applications software. Proficiency with all MS Office applications was required beyond the standard Word, Excel, and PowerPoint, including Access and Front Page (for Web Page designing). Full use of Corel applications, including Presents, PhotoPaint and Corel Draw. Ulead 3D Animator also was utilized. Received Sprint Value Excellence award.
Promoted within Sprint from Branch Administrator to Sales Implementation Specialist. Responsible for the support of 3 TACs (Technical Applications Consultants). Project managed telecommunications installations, including data and voice products and related equipment, for mid and major accounts from initial sales through final implementation. Required the learning and utilization of multiple systems including FMS; RTS; CIS; MOM; TRS; LOTUS NOTES; DOC and various proprietary Intranet applications used for status research. Troubleshooting implementation impasses was a daily occurrence.
HUMAN AFFAIRS INTERNATIONAL, INC. (HAI) – EL SEGUNDO, CALIFORNIA
FROM JUL, 1996 to JUN, 1997 (Contact – Michelle Vanderbilt, CSR – 310-326-6700 x203)
Title of Position: ADMINISTRATIVE ASSISTANT
As a client of Helpmates Staffing, performed temporary employment from April 6, through July 11, 1996 as an Administrative Assistant. On July 11, 1996, I was hired as a temporary employee supporting the Director of HAI and subsequently hired by HAI as an Administrative Assistant to 7 Account Managers. Performed all standard administrative duties including, but not limited to, taking minutes at meetings, producing agendas, booking travel arrangements, producing reports, maintaining literature library and binding and mailing customer materials. Created a new leave tracking system containing automatic functions. Created new report system that self-generated monthly and yearly reports from one master database rather than from several disparate databases.
KINGWOOD INTERNATIONAL, INC. - TORRANCE, CALIFORNIA
FROM JUL, 1993 to FEB 29, 1996 (Supervisor – Addie Soo or Contact Susan Wu – 310-350-6580)
Title of Position: EXECUTIVE ADMINISTRATIVE ASSISTANT/MARKETING ASSISTANT/BUYER
Through several promotions, this position requires versatility in order to enforce multiform policies set by the president. Negotiated the purchase and sale of products for international trading while arranging their shipment. Visited factories to learn about new products for investment overseas. Maintained a continuous liaison among all those involved in the investing, manufacturing, shipping, sales and distribution of these products. Managed all aspects of data processing while utilizing the most popular WINDOWS programs including WORD, EXCEL, ACCESS, POWERPOINT, MS PUBLISHER, COREL DRAW SUITE, etc. Produced graphic presentations for advertising displays and brochures. Scanned graphics, photos and text for manipulation. Conceived and designed databases, queries and reports using MS ACCESS for the freight forwarding division. Controlled accounts payable and receivable during long illness by accountant.
WESTWOODS DESIGN COMPANY, INC. - HAWTHORNE, CALIFORNIA
FROM DEC, 1986 to JUL, 1993 (Owner)
Title of Position: PRESIDENT
Southwest furniture manufacturing company with 15 employees entailing everything required to start and run a business including product conception, sales, purchasing, personnel management and training, payroll, general accounting, etc. Highly successful negotiations on the sale of the company resulted in profit.
AUTOMATIC DATA PROCESSING (ADP) - LA PALMA, CALIFORNIA
FROM AUG 1, 1983 to JUN 13, 1986 (Supervisor - Bob Hammerton – 562-809-2813)
Title of Position: TECHNICAL SUPPORT SPECIALIST (PROGRAMMER)
Major responsibilities included the designing, writing, testing and ongoing maintenance of multiple types of programs and their related processes. Contact with clients directly and by phone was a common occurrence. Services were performed using PICK OPERATING SYSTEM on MICRODATA, SEQUEL, MENTOR, ALTOS and ADDS systems using DATA-BASIC language.
MATTEL ELECTRONICS - HAWTHORNE, CALIFORNIA
FROM MAR 22, 1983 to SEPT 1983 (Long-Term Temporary Position, Supervisor - Mark Durham)
Title of Position: PROGRAMMER/CUSTOMER SERVICE REP
This position required complete knowledge and understanding of MICROSOFT BASIC language including graphic programming, ability to train other personnel and to solve problems on a “Help Line”
Graduate of Palos Verdes High School, Palos
Verdes, California 1965.
MAJOR, MUSIC - El Camino College, Torrance,
MAJOR, BUSINESS - University of Maryland,
Wiesbaden, Germany Campus.
MAJOR, DATA PROCESSING - El Camino College,
AA Degree and academic achievement award - 1983.
Completed and passed the following:
University of Southern California - Certificate in Professional Administration
First course in Novell Administration (self-taught – no instructor)
Commquest II, a 40 hour telecommunications course with a final grade of 98.3%
Three weeks of intensive telecom training in Atlanta, GA
Online HTML course at El Camino college
US Army Vietnam Veteran with honorable discharge. Awarded the Combat Infantryman’s Badge (C.I.B.) and obtained rank of E-5 (equal to Sergeant) in less than 15 months of service. Member of the American Legion. Marched in Veterans’ Day Parade.
Toured and performed as the bassist for the musical group Rare Earth, the first non-African American band on the Motown label, with 5 gold, 2 platinum and 1 double platinum albums (1979-1981). Recorded with Grammy winning producer Dino Facaris (Reunited; I just Want to Celebrate). Toured over 30 countries. Guitar instructor. Recording engineer for streamcast radio show.